Sponsor Information

 

Important notes and due dates

Customer passes must be from end-user organizations - please issue invites as soon as possible. We would like to have 3 end-users for every vendor. Customer passes are optional.

Staff passes include speakers/presenters. All passes must be assigned by May 16, 2014. No exceptions, extensions or credits are possible.

Sharing passes - Not allowed

Advisory Board Member and Speaker must be a senior level executive and is subject to advisory board approval. See Speaker Guidelines.

Speaker and topic must be submitted and approved by advisory board by April 18, 2014. First draft is due April 3, 2014. See Speaker Guidelines.

Advisory board dinner passes represents total attendance from your company, including your speaker.

Influencing conference content will occur when you interact with the advisory board when determining topic and speaker.

All symposium marketing benefits are subject to receipt of materials: Logo on conference web site, logo on pre-conference promotional literature, logo on presentation screen and company listing on conference web site and conference program.

 

Due Dates

Failure to meet deliverable deadlines will result in forfeiture of designated benefits - passes, speaker opportunities and marketing exposure.

Speaker and topic - 1st Draft: April 18, 2014;  Final: May 16, 2014 See Speaker Guidelines.

First draft of presentation slides: April 25, 2014, Final: May 30, 2014 - we strongly discourage the use of slides See Speaker Guidelines.

All employee and customer registrations: May 16, 2014

Ad(s) for program: May 30, 2014

Collateral for conference bag: June 12, 2014 - Send directly to Fluno Center C/O DHC14, 601 University Ave. Madison, WI 53715

 

Sponsor Registrations

Registration deadline - May 16, 2014

The deadline for sponsor registrations is in May to ensure that the sponsor attendees have adequate time to prepare for meetings with their clients.

Sharing passes is not allowed. We understand that in some emergency cases, the need for substitutions may occur and ask that you notify us by May 30th if a substitution must be made.

Your speaker(s) is/are included in your internal passes.

 

Client Invitations

Client Invitations are an optional benefit for Digital Healthcare Conference 2014.  If requested, we will work closely with your organization's marketing team and/or regional sales representatives to invite and target existing and prospective clients.

 

Registration

Go to https://wistechnology.com/register/DHC14/ to register both your internal passes and your clients – select the appropriate level and then enter the promotional code given to you in an e-mail by Deb Klein.

Sharing passes is not allowed.   We understand that in some emergency cases, the need for substitutions may occur and ask that you notify us by May 30th if a substitution must be made.

Platinum - 4 complimentary conference registrations (includes speakers); Reduced rate registration (40% discount) for up to two additional individuals

Gold - 3 complimentary conference registrations (includes speakers); Reduced rate registration (35% discount) for up to two additional individuals

Silver - 2 complimentary conference registrations (includes speaker); Reduced rate registration (30% discount) for up to two additional individuals

Bronze - 2 complimentary conference registrations; Reduced rate registration (25% discount) for up to two additional individuals

Supporting - 2 complimentary conference registrations; Reduced rate registration (25% discount) for up to two additional individuals

 

 

Booth Size - All Sponsors

There are no booths, banners, table-tops or sponsor-designated-standing areas.  Please come prepared to  mingle, network, and contribute to the symposium.

 

High Resolution Logo - All Sponsors

Deadline - as soon as possible

Please send your logo as soon as you’ve signed your contract so that it may appear on any conference promotional materials as well as the Digital Healthcare Conference 2014 website. The logo is placed on the www.dhc2014.com website and any printed promotional material as soon as it is received, thus the earlier we receive it the more marketing you receive when attendees and other interested parties are visiting the website.

• Resolution: At least 300 dpi

• Color: CMYK (4 color process)

• Format: .eps or .tif (no .gif or .jpg will be accepted)

 

Sponsor Description - All Sponsors

Deadline - as soon as possible

The sponsor description will appear on the sponsor page on the website and also in the conference program. The description should be limited to 100 words. As this is a sponsorship rather than an advertisement, the sponsor description must be neutral in tone and may not contain qualitative or comparative language. In addition, the description may not include price information or direct inducements to buy, sell, or use the sponsor’s products or services.

 

Conference bag collateral - All Sponsors

Deadline: June 12, 2014

Promotional items and/or company literature placed inside each attendee’s conference bag – maximum 8.5×11 size and 6 pages. 200 bags will be compiled. Small items such as pens, flash drives or other small tchotcki. Ship directly to the Fluno Center, 601 University Avenue, Madison, WI, 53715 Attn: DHC 2014

 

Full Page Color Ad for Conference Program - All Sponsors

Deadline: May 30, 2014

Platinum & Gold – 2 full page ads – can be a two page spread

Silver & Bronze  – 1 full page ad

Supporting - 1/2 page ad

Dimensions

• Final trim size of the program is 8.5 x 11. Program will be saddle-stitched.

• 2 Page Spread - Bleed - 17 .25" x 11.25"

• 1 Page - Bleed - 8 3/4" x 11.25"

• 1 Page - Nonbleed - 7 1/2" x 9 5/16"

• 1/2 Page - Nonbleed - 7 1/2" x 4 1/2"

Specifics

• Maintain a .375" safe area from all 4 sides for text or content critical.

• Any elements (images, strokes, fills) that extend to the trim edge should bleed beyond this trim edge 0.125"

• Resolution: 300 dpi preferred; 200 dpi minimum

• Color: CMYK

• Format: PDF

• Fonts: convert to outlines when possible otherwise ensure they are embedded within the pdf.

When generating the pdf, review prior to submission. If the ad contains bleed elements on any of the 4 sides ensure that you generated the pdf to include trim marks and bleeds.

Ads can be submitted through FTP - https://wistechnology.com/client_upload.php

June 24 - 25, 2014

Fluno Center

601 University Avenue

Madison, WI 53715

Contact Deb Klein for more information

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